Privacy notice

This Privacy Notice was last updated on July 6th 2024.

This notice applies to Vilsepi Oy's (later “us”) practices regarding the collection, use, and disclosure of the personal data we collect from and about you. We may update this notice due to changes in our processing operations or applicable legislation. An updated privacy notice will be available here on our website.

If you have any questions regarding this privacy notice, please contact us at hello@vilsepi.fi.

What data do we collect and why?

When you interact with us, we are collecting your personal data. Depending on the interaction, you might provide personal data to us by yourself or we can collect it automatically.

When you contact us or we contact you, we collect your personal data such as the time and the details of the communication between us. As part of our sales activities you might receive an email, phone call, or other message and you might contact us. We need to process your contact and communication details to communicate with you. Legal basis for this data usage: Legitimate interest and contract

For you to access our website, we need to process your IP address. When you visit our website, we automatically gather web access log information that contains certain personal data of yours, such as your IP address and time of visit. We process log information to diagnose potential web server issues. Legal basis for this data usage: Legitimate interests

How do we store your data?

As a general rule, your personal data is retained only for as long as is necessary for the purposes for which the data is being processed.

Your data will be stored within the EU region. The following third parties are used in the processing of your personal data:

Microsoft:

• Contact details are stored within our email service for as long as we have a business relationship. If we do not enter into a contract, your contact details will be removed within 2 years upon collection.
• Data about business transactions, such as agreed contact details, emails, or other sales communications are stored for 10 years.

Amazon Web Services:

• Web access log information is stored for 2 years unless we have a valid legal reason to retain such information for longer periods, for example, to investigate any fraudulent behaviour.

What are your data protection rights?

Under the EU General Data Protection Regulation (GDPR), every user is entitled to the following:

• The right to access: You have the right to request us for copies of your personal data. We may charge you a small fee for this service.
• The right to rectification: You have the right to request that we correct any information you believe is inaccurate. You also have the right to request us to complete the information you believe is incomplete.
• The right to erasure: You have the right to request that we erase your personal data, under certain conditions.
• The right to restrict processing: You have the right to request that we restrict the processing of your personal data, under certain conditions.
• The right to object to processing: You have the right to object to our processing of your personal data, under certain conditions.
• The right to data portability: You have the right to request that we transfer the data that we have collected to another organisation, or directly to you, under certain conditions.

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